| Overall Schedule of Administrative Tasks of
Educational Activities at University of Szeged |
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| Milestones in Academic Year 2009/2010 | |||||||||||
| 1st (Autumn) Semester | from | to | 2nd (Spring) Semester | from | to | ||||||
| Opening ceremonies: | 07 September 2009 | ||||||||||
| Term-time: | 07 September 2009 | 12 December 2009 | Term-time: | 01 February 2010 | 15 May 2010 | ||||||
| Exam period: | 14 December 2009 | 23 January 2010 | Exam period: | 17 May 2010 | 26 June 2010 | ||||||
| Reapeat exam period: | 25 January 2010 | 30 January 2010 | Repeat exam period: | 28 June 2010 | 03 July 2010 | ||||||
| Autumn holiday: | 26 October 2009 | 30 October 2009 | Spring holiday: | 06 April 2010 | 09 April 2010 | ||||||
| # | Activity | Relative time | From | To | Responsible for preparation | Implementing actor | From | To | |||
| 1/A | Regrading financial status - ranking, application | Starts on next week after Schedule Item #23 | 20 July 2009 | 24 July 2009 | ETR | Faculty, RegOff, Students | 19 July 2010 | 23 July 2010 | |||
| 1/B | Regrading - decision-making | Starts on 3rd week after Schedule Item #23 | 03 August 2009 | 07 August 2009 | Faculty, RegOff | 02 August 2010 | 06 August 2010 | ||||
| 1/C | Regrading - administration, announcement | Starts on 4th week after Schedule Item #23 | 10 August 2009 | ETR | 09 August 2010 | ||||||
| 2 | Automatic registration of new students in ETR | Starts next day after central admission decision | 15 January 2010 | Supplier of ETR | ETR, RegOff | 22 July 2010 | |||||
| 3 | Assessment of student fees | Ends by 2 weeks before term-time on Monday | 24 August 2009 | RegOff | 18 January 2010 | ||||||
| 4 | Recording of students fees in ETR | Ends by 2 weeks before term-time on Tuesday | 25 August 2009 | 25 August 2009 | OffStudServ | 19 January 2010 | 19 January 2010 | ||||
| 5/A | Due date of student fees | 2nd week of term-time, Monday | 14 September 2009 | RegOff, OffStudServ | Students, OffStudServ | 08 February 2010 | |||||
| 5/B | Last due date in case of individual exemptions granted by the faculty management | Fix date: 15 november in autumn, 15 April in Spring | 15 November 2009 | RegOff, OffStudServ | 15 April 2010 | ||||||
| 6 | Recording of maternity grants in ETR | Ends on the 4th week of term-time | 05 October 2009 | RegOff | 01 March 2010 | ||||||
| 7/A | Automatic term activation of registered
students in ETR for the current semester Your term will be activated if: -Your previous semester was active or passive in ETR, or You have submitted your registration sheet to the Registrar's Office, if you are new student; and -Your term fee is assessed and settled (if you are not state-funded); and -You have finished the course registration and you have registered at least one course with 1 credit point for the current term (except language, physical education, general education and pedagogy courses). |
During the first 4 weeks of the term-time | 07 September 2009 | 04 October 2009 | ETR | 01 February 2010 | 28 February 2010 | ||||
| 7/B | Late term passivation Students whose term was not activated and did not apply for a passive term as well are requested to declare whether they want to be passive in the next term or to make up for the missing conditions of the term activation. Non-responding students will be automatically passivated for the next term after a two weeks waiting period. Training programmes of non-responding new students will be cancelled if they did not submit their registration sheet. Fees for the passive terms of non-responding students remain due. |
after the end of automatic term activation | 05 October 2009 | 19 October 2009 | ETR | 01 March 2010 | 15 March 2010 | ||||
| 8/A | Credit transfer application Submission of application forms via ETR Modulo system or on paper; decision of Credit Transfer Committee (CTC), publication and registration of decisions. |
Faculty-dependent
timing (but it is recommended that decisions are made before the end of
course registration period for the faculty). |
10 August 2009 | 12 September 2009 | OffStudServ | RegOff, CTC, Students | 04 January 2010 | 06 February 2010 | |||
| 8/B | Course registration You may register courses in ETR if you had active or passive status in previous semester, or you are active in this term yet. – Max. credit in a semester: 45 points per academic program – Max. 16 hours of language courses – Max. 4 courses of physical education; but max. 1 course in current semester – Faculty of Arts may have further limitations. – You can register other courses free of charge in addition to your academic program but you may not exceed 10% of your total credit points of your academic program. |
Starts from Thursday on 2 weeks before term-time and ends on the 4th weeks of term-time. Faculties have their own timetable within this period. See separate C&E Registration Timetable. | 27 August 2009 | 02 October 2009 | ETR | RegOff, Students | 21 January 2010 | 26 February 2010 | |||
| 8/C | Final deadline for confirmation of course registrations by teachers | End of the course registration period | 02 October 2009 | ETR | Teachers | 26 February 2010 | |||||
| 8/D | Backup of course registrations per faculty | The next day after the course registration period of the faculty | 14 September 2009 | 03 October 2009 | ETR | 08 February 2010 | 27 February 2010 | ||||
| 11 | Recording of fees for repeat exams and other payments from the previous semester | On Monday, 5 weeks before the exam registration period | 19 October 2009 | RegOff | 22 March 2010 | ||||||
| 12 | Production and delivery of money orders | On Friday, 5 weeks before the exam registration period | 23 October 2009 | RegOff | OffStudServ | 26 March 2010 | |||||
| 13/A | Due date of payments assessed in Schedule Item #11 | Final deadline: on Monday, 3 weeks before the exam registration period | 02 November 2009 | Students, OffStudServ | 05 April 2010 | ||||||
| 13/B | Issuing of electronic reminders on unbalanced payments (with prompt due date) | On Friday, 3 weeks before the exam registration period | 06 November 2009 | 06 November 2009 | ETR | 09 April 2010 | 09 April 2010 | ||||
| 13/C | Issuing of reminders on unbalanced payments (with prompt due date) in writing | On Thursday, 2 weeks before the exam registration period | 12 November 2009 | 12 November 2009 | OffStudServ | 15 April 2010 | 15 April 2010 | ||||
| 14 | Cancellation of incorrect fee assessments | Not later than the beginning of exam registration period | 25 November 2009 | RegOff, OffStudServ | 28 April 2010 | ||||||
| 15/A. | Public notice about the specialization | By 2 weeks before the beginning
of the preparatory works for the specialization (Schedule item #15/B) |
15 October 2009 | ETR | 18 March 2010 | ||||||
| 15/B. | Preparatory works for the specialization Parameter maintenance in ETR (specialization groups, thresholds, dates) |
By the 4th day before the specialization begins (Schedule item #15/C) | 29 October 2009 | RegOff, ETR | 01 April 2010 | ||||||
| 15/C. | Specialization (registration, decision, complaint, finalization) |
Starts on 6th week before the exam perid, lasts appr. 4 weeks | 02 November 2009 | 30 November 2009 | Faculty, RegOff, ETR | Students, Teachers | 05 April 2010 | 03 May 2010 | |||
| 16/A | Credit transfer application fot the next
semester Submission of application forms via ETR Modulo system or on paper (4 weeks); decision of Credit Transfer Committee (CTC; 30 days), publication and registration of decisions. |
Faculty-dependent
timing (but it is recommended that decisions are made before the end of
course registration period for the faculty). |
02 November 2009 | 30 November 2009 | OffStudServ | RegOff, CTC, Students | 05 April 2010 | 03 May 2010 | |||
| 16/B | Announcement of courses for the next semester | Starts on 5th week before the exam perid. Ends by the end of the next course registration period | 09 November 2009 | 26 February 2010 | ETR | RegOff, Teachers | 12 April 2010 | 01 October 2010 | |||
| 17/A | Exam announcement period | Starts on 6th week before the exam perid on Monday. Ends by Friday in the repeat exam period. | 02 November 2009 | 29 January 2010 | ETR | Teachers, RegOff | 05 April 2010 | 02 July 2010 | |||
| 17/B | Final deadline of regular exam announcement (according legal regulations) | 3 weeks before the end of term-time | 20 November 2009 | Teachers, RegOff | 23 April 2010 | ||||||
| 18 | Control sheet of registered courses is printable | Starts on 3rd week before the exam perid on Monday. Ends by Saturday in the repeat exam period. | 23 November 2009 | 30 January 2010 | ETR | Students | 26 April 2010 | 03 July 2010 | |||
| 19 | Exam registration You may register exams in ETR – if you have no unbalanced payments with reminder (cf. Schedule Item #13/A) – if you have fulfilled the (pre)conditions in the curriculum – if you do not exceed the repeat limits (max. 3 registrations, max 1. repeat exam in a semester; max. 9 registrations overall per course) |
Starts on 3rd week before the exam perid on Thursday. Ends by Friday in the repeat exam period. Faculties have their own timetable within this period. See separate C&E Registration Timetable. | 26 November 2009 | 29 January 2010 | ETR | Students | 29 April 2010 | 02 July 2010 | |||
| 20/A | Recording of exam results (not later than the 5th day after the exam – or the next working day if it is a holiday. Teachers with unrecorded exam results are warned by ETR during Schedule Item #20/B) |
Starts on the first Monday
after the beginning of exam registration Ends by the next Friday after the repeat exam period |
30 November 2009 | 05 February 2010 | Teachers, RegOff | 03 May 2010 | 09 July 2010 | ||||
| 20/B | Complaint period in connection with course completion and exam results |
During the repeat exam period and for more 12 days | 25 January 2010 | 11 February 2010 | Students, RegOff | 28 June 2010 | 15 July 2010 | ||||
| 20/C. | Recording of exam results for students
with individual curriculum Teachers may directly register the exam results for their special students beyond the exam period |
About 4 weeks (much more in summer) from the backup of the semestral student records (Schedule Item #23) | 15 February 2010 | 15 March 2010 | Teachers, RegOff | 19 July 2010 | 15 October 2010 | ||||
| 21 | Recording of graduations in ETR | In 1st semester: by Friday
before central admission decision; In 2nd semester: by the next Friday after the repeat exam period |
08 January 2010 | RegOff | 09 July 2010 | ||||||
| 22 | Migration to the next semester | Last day of Schedule Item #21 | 08 January 2010 | 11 January 2010 | ETR | 09 July 2010 | 12 July 2010 | ||||
| 23 | Closing and backing up semestral student
records Automatic closing except special curriculums and Fac. of Econom. |
During the 9th week from the beginning of exam period; after the complaint period | 12 February 2010 | 14 February 2010 | RegOff, ETR | 16 July 2010 | 18 July 2010 | ||||
| 24 | Assessment of fees of repeat exams Automatic |
on the 20th day after the reapeat exam period | 19 February 2010 | OffStudServ | 23 July 2010 | ||||||